A fixed-price look at what your current systems cost you and where AI or software would earn that back. Two weeks, one document, ranked with dollars and hours on every line. Fountain Valley is a drive we make.
Fountain Valley is quieter than the cities around it and the business base reflects that. Medical and dental practices, therapy and wellness clinics, accounting and insurance offices, small distributors and light industrial shops near Mile Square. Steady companies of twenty to forty people, several of them thirty years old, most of them profitable and none of them loud about it.
The systems are the problem, and most of them worked fine on the day they were bought. A practice bought software years ago, it did the job, and nobody has had a reason to look at it since. Now the front desk keeps a spreadsheet beside it for everything it cannot do, the biller keeps a second one, and a person reconciles the two on Friday afternoon.
The audit looks at what you already own before it looks at anything new. A good share of what these businesses need is sitting unused inside software they pay for every month, and finding that costs far less than building. The rest is real work: an intake step, a document reader, a report that assembles itself. We rank both kinds, put the hours and the build cost beside each, and say which ones can wait a year.
A medical or dental practice with two offices. Insurance verification, patient forms and reminders run through the front desk by hand between phone calls. The audit measures the minutes per patient, checks what the practice software already handles, and prices only the gap that is left.
A small distributor near Mile Square. Orders come in by email and fax and go out to a warehouse running on printed pick lists. We follow one order from inbox to shipment and count how many times the same numbers get typed by a human being along the way. Then we check whether the software already on the shelf could print a better list.
An accounting or insurance office. Client documents arrive in every format a client can produce, and a staff member sorts, renames and files each one. The audit prices a sorting step, then flags the records that regulation says a person has to open and check. Every hour that comes back is an hour during filing season, which is the point.
This works for companies of roughly five to fifty people with operations that repeat, where the owner still knows how a job moves through the office. We need a few hours with the staff doing the work, not only a conversation with the owner.
The studio is in San Diego and Fountain Valley is about a two hour drive. Travel sits inside the $1,500 and the fee does not move because of the mileage. We come up for the walkthrough, spend the day on site, and handle the rest by phone.
A two person office does not need us yet, and we say so before the invoice rather than after. At that size the honest answer is ChatGPT Plus, a scheduler and a good template. For everyone else the price is fixed before we start, and nothing obligates you to build what the document recommends. Larger builds, if you want one, run $6,000 to $15,000.
This page was drafted from a structured outline and hand-reviewed before launch. The work itself is custom, owner-operated, never templated.
One paragraph about your business is enough. Or just email hola@xala.studio.