A fixed-price look at where AI or software would earn back its cost inside your business. Two weeks, one document, a ranked list with real numbers on it. Written for owner-led companies with no technical team on staff.
San Clemente makes things and sells them in more than one place. A surf or apparel brand downtown sells through its own shop, through wholesale accounts up the coast, and through a website, and every channel keeps its own version of what is in stock. The creative studios and real estate offices in Talega and Forster Ranch have the same shape of problem with projects standing in for products.
So somebody counts. Somebody exports the online orders on Monday and keys the wholesale ones in by hand. A rep asks whether forty units are available, and the answer takes twenty minutes and a walk to the back room. A customer writes about a return and the order sits in a system the person answering does not have open. None of it is a crisis, which is why it has run this way for four years.
We take one order and trace it from the moment it arrives to the moment the money lands, noting every point where a person is the connection between two systems. Then we price what closing each gap would cost. A couple of them will need software built. The rest tend to be settings nobody switched on inside platforms you already pay for every month, which is a cheaper answer and still the correct one.
A surf and apparel brand downtown. Retail, wholesale and online each report stock separately, so the owner keeps a fourth number in her head. The audit counts how often the three disagree, works out what an oversell costs in refunds and goodwill, and prices the connection that would keep them in agreement.
A creative studio in Talega. Projects run on email threads, and scope changes get agreed to in a reply nobody logs, then argued about at invoice time. We look at how many hours per project go into rewriting the same brief and chasing what was promised, then price a short intake step that captures the answers once and feeds them straight into the estimate.
A wellness studio or practice. Class bookings, memberships and payments live in one app, marketing lives in another, and the front desk copies names between them every week. The audit measures those weekly minutes across a year, checks how many lapsed members were never followed up with, and says whether the total justifies changing anything at all.
We work with established businesses, roughly five to fifty people, run by an owner who is still close to the work. Access matters more than size: we need to talk with the person who packs the orders, not only with the person whose name is on the door.
If you are one or two people, you do not need us yet. The honest recommendation at that size is ChatGPT Plus, a scheduler and a good template, and that combination will carry you further than a $1,500 audit would.
The studio is in San Diego, and San Clemente is the closest Orange County city to us, a little over an hour on a normal morning. Travel is included in the price. The audit is $1,500, fixed, and nobody is obligated to build anything once it is delivered.
This page was drafted from a structured outline and hand-reviewed before launch. The work itself is custom, owner-operated, never templated.
One paragraph about your business is enough. Or just email hola@xala.studio.