A fixed-price look at where AI or software would save your company real hours. Two weeks, one document, three to five ranked fixes with the money attached. For owner-led businesses that grew faster than their process did.
Aliso Viejo is a young city with young companies in it. The offices around Town Center hold software firms, financial services, healthcare administration, agencies and consultancies, most of them founded inside the last twenty years and staffed by people who built the process while doing the work. The studio is in San Diego, an hour and fifteen minutes down the 5, and we are in Orange County most weeks.
That history shows up in the operations. The process lives in a Slack thread from 2022, a spreadsheet three people edit, and one operations manager who remembers why step four exists. A new hire takes six weeks to become useful because there is nothing to hand her. The same client question gets answered from scratch by whoever picks it up. The monthly report means exporting from two tools and pasting into a third.
The audit writes it down first. We shadow one real job end to end, record what each person does and in what order, and mark the steps that exist only because nobody had a free afternoon to fix them. Then we rank three to five changes, price each build, and name what to leave alone. Having your operation written down is worth something even if you build none of it.
A software or services firm at Town Center. Client onboarding is a checklist in the operations manager's head, so the last two hires took six weeks to carry their own accounts. The audit turns that checklist into a written sequence, marks the four steps a tool can carry, and prices them against the hours they return.
A financial services or benefits administrator. The monthly client report gets exported from two systems and assembled in a spreadsheet by an analyst whose time is worth more than that. We count the hours across a year, price the connection between the two systems, and say whether it clears the bar.
A growing agency or consultancy. Every proposal is written from scratch even though most of it repeats the last one. The audit reads a year of proposals, measures how much of each is new, and prices a drafting tool against the hours it would hand back to the two people who write them.
The right size for this is roughly five to fifty people, established, with an owner still close enough to the work to answer questions about it. A company with its own engineering team does not need us. A thirty person company with no technical staff usually does.
One and two person businesses get told no. At that size the repeated work is thin, and ChatGPT Plus, a scheduler and a good template will handle most of it for a fraction of the fee.
The audit is $1,500, fixed, and it ends with one document and a live walkthrough in plain language. There is no obligation to build anything afterward. If you decide to, larger builds run $6,000 to $15,000, and the document is yours to shop around.
This page was drafted from a structured outline and hand-reviewed before launch. The work itself is custom, owner-operated, never templated.
One paragraph about your business is enough. Or just email hola@xala.studio.